Cardata Blogs

Blogs covering mileage reimbursement, tax-free vehicle programs, compliance, and cost control for teams that drive personal vehicles for work.

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March 17, 2026

Fuel Price Volatility in 2026: Impact on Mileage Reimbursement

Erin Hynes
Senior Content Marketing Manager

Industry Insights

February 25, 2026

What Are Fixed and Variable Rate Reimbursements? The Complete Guide

Erin Hynes
Senior Content Marketing Manager

Mileage Reimbursement

December 22, 2025

Your Complete Guide to Mileage Reimbursement for 2026

Erin Hynes
Senior Content Marketing Manager

Mileage Reimbursement

Insights, guides, and updates on vehicle reimbursement programs, mileage tracking, compliance, and driver programs.

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Mileage Reimbursement

How to Configure a Business Mileage Tracking App for Compliance

Learn how to configure a business mileage tracking app to support IRS compliance, accurate mileage records, reimbursement policies, and state requirements.

Best Mileage Reimbursement Software: How to Choose the Right Platform

Learn how to choose the best mileage reimbursement software for your business, from mileage tracking and compliance to reporting, payments, and support.

Vehicle Reimbursement for Construction Companies: Complete Guide

Learn how vehicle reimbursement works for construction companies, including FAVR, CPM, TFCA, mileage tracking, tax considerations, and fleet options.

Company Cars vs. Car Allowances in Construction: Which Is Better?

Compare company cars, car allowances, and mileage reimbursement programs for construction teams, including costs, tax considerations, and 2026 data.

Vehicle Reimbursement for Field Service Teams: A Practical Guide

Learn how field service teams can use FAVR, CPM, TFCA, and mixed vehicle programs to reimburse business driving and support different technician needs.

Vehicle Reimbursement for the Chemical Industry: A Practical Guide

Learn how chemical companies can use FAVR, CPM, TFCA, and mixed vehicle programs to manage business driving across sales, service, and field teams.

Vehicle Reimbursement for the Manufacturing Industry: A Practical Guide

Learn how manufacturing companies can use FAVR, CPM, TFCA, and mixed vehicle reimbursement programs to support employees who drive for work.

Vehicle Reimbursement in Retail: A Practical Guide

Learn how FAVR, CPM, TFCA, and mixed vehicle reimbursement programs can help retailers fairly reimburse employees who drive for work.

6 Ways Finance can Manage Employee Gas Card Expenses

Learn how finance teams can manage employee gas card expenses with clear policies, spending controls, mileage tracking, and regular monitoring.

Mixed Mileage Reimbursement Strategy: Why One Program May Not Fit Every Driver

Learn how a mixed mileage reimbursement strategy can combine FAVR, CPM, TFCA, and fleet to better match programs to different driver needs.

Vintage gas pump with a U.S. map and July 2026 mileage reimbursement summary showing 446 business miles and $653.71 total reimbursement.
North Carolina Mileage Reimbursement Rate 2026: Laws, IRS Rate & Employer Rules

North Carolina mileage reimbursement 2026: IRS rate, laws, and best practices for employers managing employee driving costs.

Company Cars vs Mileage Reimbursements in Pharmaceutical Sales

Compare company cars and mileage reimbursement for pharmaceutical sales teams, including costs, tax considerations, FAVR, CPM, and TFCA options.

Is Gas a Fixed or Variable Cost? How Fuel Costs Work in a FAVR Program

Learn why fuel is a variable cost in a FAVR program and how fixed and variable expenses help create accurate, tax-free vehicle reimbursements.

Using a Personal Vehicle for Work: What Employers Need to Know

Learn what employers should know when employees use a personal vehicle for work, including mileage reimbursement, IRS rules, insurance, and company cars.

FAVR Mileage Bands: How They Affect Reimbursement

Learn how FAVR mileage bands work, how annual business mileage affects fixed reimbursements, and why accurate mileage projections matter.

Vehicle Reimbursement for Pharmaceutical Sales Teams: A Complete Guide

Explore vehicle reimbursement for pharmaceutical sales teams, including FAVR, CPM, car allowances, fleet options, compliance, and mileage tracking.

FAVR Mileage Tracking: What Employers Need to Know

Learn how FAVR mileage tracking works, what drivers need to record, and how accurate mileage supports fair reimbursements and IRS compliance.

FAVR Calculator: Estimate Fixed and Variable Rate Mileage Reimbursement

Use our FAVR calculator to estimate Fixed and Variable Rate reimbursement and see how fixed costs, variable costs, and business mileage factor in.

Vehicle Reimbursement for Food & Beverage Companies: A Complete Guide

Learn the best vehicle reimbursement strategies for food and beverage companies, including FAVR, CPM, fleet vehicles, and tax-free car allowances.

Ultimate Guide to IRS Mileage Reimbursement Rules (2026)

A complete guide to IRS Mileage Reimbursement Rules for 2026, covering CPM, FAVR, tax-free car allowances, and audit-ready compliance.

IRS Standard Mileage Rate (2026): Current Rates Explained

Learn the current 2026 IRS standard mileage rates for business, medical, moving, and charitable travel, plus how the IRS calculates the rate and what it means for reimbursement.

IRS Standard Mileage Rate History: Every Rate Change Since 1994

Metadescription: Explore the complete history of the IRS standard mileage rate since 1994, including every rate change, mid-year adjustment, and what drove them.

2027 IRS Standard Mileage Rate: When Will It Be Announced?

When will the 2027 IRS mileage rate be announced? Learn when to expect the new rate, what could influence it, and how employers should prepare.

Mixed Fleet Strategies: How to Combine Fleet and Mileage Reimbursement

Learn how a mixed fleet strategy combines company vehicles and reimbursement programs to reduce costs, improve flexibility, and support grey fleet drivers.

How Much Should You Reimburse Employees for Mileage? New 2026 Benchmarks

How much should you reimburse employees for mileage? Explore the latest 2026 mileage reimbursement benchmarks, trends, and insights for HR, Finance, and Operations leaders.

IRS Increases Standard Mileage Rate Mid-Year: What Employers Should Know

The IRS has increased the 2026 standard mileage rate to 76 cents per mile effective July 1. Learn why mid-year changes are rare and what they mean for your reimbursement strategy.

8 Essential Steps For Calculating Mileage Reimbursements

Learn the 8 steps for calculating mileage reimbursements correctly, including IRS rates, FAVR calculations, and tax-free car allowance rules.

How AI Is Changing Mileage Reimbursement

Learn how AI is changing mileage reimbursement by reducing manual work, improving reporting, supporting IRS compliance, and helping organizations make smarter decisions.

How Do Car Allowances Work? A Complete Guide

Learn what a car allowance is, how it works, why most car allowances are taxable, and how alternatives like CPM, TFCA, and FAVR can reduce costs and improve fairness.

8 Car Allowance Trends Employers Should Know for 2026

Discover 2025 car allowance trends, average monthly rates, and 2026 forecasts. Learn how to benchmark your vehicle reimbursement program and plan smarter budgets.

Is Mileage Reimbursement Considered Taxable Income? An Employer’s Guide

Learn whether mileage reimbursement is taxable, how accountable plans work, and what employers need to know to keep vehicle reimbursements compliant and tax-free.

Best Mileage Tracking Apps for Businesses in 2026

Discover the best mileage tracking apps for businesses in 2026. Compare Cardata, Motus, MileIQ, Everlance, TripLog, and Driversnote.

Car Allowance vs. Tax-Free Car Allowance: What's the Difference?

Compare car allowances and Tax-Free Car Allowances (TFCAs) to learn how taxes, compliance, reimbursement accuracy, and program costs impact your vehicle strategy.

Cardata vs. Motus: Which Mileage Reimbursement Solution To Choose

Cardata vs. Motus: Compare mileage reimbursement solutions, including cost control, compliance, reporting, driver support, and program management.

What Is a Grey Fleet? Why Most Companies Already Have One

What is a grey fleet? Learn how grey fleets work, why most companies already have one, and the benefits, risks, and reimbursement strategies involved.

How FAVR Strengthens Your Total Rewards Strategy and Helps Retain Top Talent

Mileage Reimbursement 101 Guide

Business Car Leasing for Sales Teams: Pros, Cons, and What to Consider

How to Choose the Best Mileage Reimbursement Program for Your Business

What Makes a Mileage Tracking App Accurate? Guide for Field Sales Teams

IRS Standard Mileage Rate 2026: Forecast, Trends, and What to Expect

Cardata vs. Other Providers: Which Reimbursement Solution To Choose

Comparing Cardata, Motus, Everlance, MileIQ, and TripLog? See how leading vehicle reimbursement providers stack up on cost, compliance, support, scalability, and rollout experience for teams with 100–500 drivers.

FAVR vs. Tax-Free Car Allowance: Which Program Is Right for Your Business?

Not sure whether FAVR or a Tax-Free Car Allowance is right for your business? Compare costs, compliance, and driver benefits in this guide.

Business vs. Personal Use: Why the Difference Matters for Mileage Reimbursement

Learn the difference between business and personal vehicle use, what counts as reimbursable mileage, and why accurate tracking is essential for compliance and fair employee reimbursement.

6 Reasons Why HR Leaders Are Outsourcing Vehicle Reimbursement

Why are HR leaders outsourcing vehicle reimbursement programs? Learn 6 key benefits, from reducing admin work and improving compliance to creating fairer reimbursements for employees.

FAVR vs. Mileage Reimbursement: What’s the Difference?

Learn the difference between FAVR and traditional mileage reimbursement, how CPM compares, and which reimbursement model best fits your mobile workforce.

FAVR vs. Car Allowance: Which Vehicle Reimbursement Program Makes More Sense?

Compare FAVR vs. car allowance reimbursement programs. Learn the differences in tax treatment, compliance, cost control, and driver fairness to choose the best fit for your business.

Company Cars vs. Reimbursement: Which Option Is Better for Your Business?

Compare company cars vs. reimbursement programs. Learn the costs, tax implications, and which option is best for your business and drivers.

7 Benefits of Using a FAVR Program For Mileage Reimbursement

Discover the 7 key benefits of FAVR mileage reimbursement, including tax savings, cost control, and more accurate, fair payments for employees who drive for work.

Can a Company Buy a Car For an Employee?

Should your company buy a car for an employee? Learn the pros, cons, tax implications, and how reimbursement programs like FAVR offer a cost-effective, compliant alternative to fleet ownership.

FAVR Program Requirements: IRS Rules & Compliance Checklist (2026)

FAVR program requirements explained: IRS rules, compliance checklist, eligibility, mileage tracking, and common mistakes to avoid.

FAVR and Geography Explained: How Location Shapes Vehicle Reimbursement

Learn what base locality means in FAVR and how geography impacts mileage reimbursement accuracy, fairness, and compliance.

FAVR vs. Cents-Per-Mile: Which Program Is Right for Your Business?

Compare FAVR vs CPM mileage reimbursement. Learn key differences, costs, and when each program is the right fit for your team.

How to Turn a Taxable Car Allowance Into a Tax-Free Accountable Plan

Switch from taxable car allowances to accountable plans to reduce taxes, improve compliance, and fairly reimburse employees for business driving.

How to Calculate a Fixed and Variable Rate (FAVR) Allowance

Learn how to calculate FAVR step by step, including fixed and variable costs, to build a compliant, accurate, and tax-free reimbursement program.

FAVR Taxes Explained: How To Keep Your Program Tax-Free

Learn how FAVR stays tax-free, key IRS rules, and what happens when drivers fall out of compliance in a mileage reimbursement program.

Pros and Cons of FAVR: What You Should Know

Understand the pros and cons of FAVR and when this tax-free reimbursement model delivers better cost control and fairness.

How to Protect the Tax-Free Status of Your FAVR Program

Keep your FAVR program tax-free and compliant. Learn how mileage, vehicles, and insurance requirements work, and how to avoid common risks.

How to Build a FAVR Program for Your Company

Learn how to build a FAVR program, including IRS compliance rules, standard vehicle setup, mileage tracking, and tax-free reimbursements.

7 Company Car Program Options (Pros and Cons of Each)

Learn the pros, cons, costs, and tax implications of 7 common company car program options, including car allowances and FAVR.

What is a Cents-Per-Mile (CPM) Mileage Reimbursement Program?

Learn how Cents-Per-Mile (CPM) reimbursement works, the 2026 IRS mileage rate, compliance rules, and whether CPM is right for your team.

What is Tax-Free Car Allowance (TFCA)?

What is a Tax-Free Car Allowance? Learn how TFCA works, how it stays IRS-compliant, and how it compares to traditional car allowances.

What Are the CRA Mileage Rates in 2026? Updated Rates Explained

Learn the 2026 CRA mileage rates, what changed from prior years, and how updated CRA reimbursement rules affect businesses across Canada.

What Are Fixed and Variable Rate Reimbursements? The Complete Guide

Learn how FAVR mileage reimbursement works, why companies replace fleets and car allowances with FAVR, and how to stay IRS-compliant.

A Complete Guide to Keeping Your FAVR Program Compliant

Everything you need to know about FAVR compliance, IRS requirements, tax-free reimbursement rules, and maintaining an audit-ready program.

4 Benefits of Mileage Reimbursement for Drivers

Discover how mileage reimbursement programs help drivers save time, increase take-home pay, and build vehicle equity.

Your Complete Guide to Mileage Reimbursement for 2026

This comprehensive guide to mileage reimbursement for 2026 covers IRS rates, CPM, FAVR, tax-free car allowances, and compliance rules.

​​How to Choose the Best Mileage Reimbursement Program for Your Business

Learn how to choose the best mileage reimbursement program for your workforce. Explore IRS-compliant options like FAVR, CPM, and TFCA.

Designing an IRS-Compliant Cents-Per-Mile Program That Cuts Mobility Costs by 30%

IRS allows tax-free reimbursements up to 70¢ per mile. A well-designed CPM program cuts costs, avoids payroll tax, keeps drivers reimbursed.

Why Every Company Needs an IRS-Compliant Mileage-Tracker Template

Compliant mileage logs keep reimbursements tax-free, cut costs, save admin time, and replace the 42 hours lost to manual entry each year.

7 Strategies to Build a Cost-Effective, Tax-Compliant Vehicle Reimbursement Program

Eliminate manual mileage logs to save time, cut costs, improve compliance and safety, and create a better driver experience.

Automated GPS Mileage Tracking Unlocks Six-Figure Savings and IRS Compliance for Fleets

Real-time, tech-powered mileage capture turns found miles into tax savings, leaner reimbursement budgets, and audit-proof documentation.

Why Personal Vehicles Can Lower Your Company’s Liability Risk

More companies let employees use personal cars, reducing corporate liability because drivers carry their own insurance.

The Real Cost of Mileage in 2025: What $0.60 Per Mile Tells Us

Mixed programs average about $0.60 per mile by pairing standard mileage for low-mileage drivers with FAVR for heavy drivers, cutting costs.

Rethinking the IRS 70-Cent Mileage Rate: Data-Driven Reimbursements for 2025

IRS raised the mileage rate to 70¢ in 2025, but it often falls short. Data-driven reimbursement models save money & keep drivers paid fairly.

Is Automobile Insurance a Fixed or Variable Cost?

Learn whether vehicle insurance is considered a fixed or variable expense in a FAVR vehicle reimbursement program.

Closing the Mileage Reimbursement Gap in Healthcare

Read about the average annual mileage reimbursement paid to healthcare employees, and vehicle reimbursement options.

Why Reimbursement Platforms Matter for Fast and Fair Payouts

Find out how reimbursement platforms make for faster payouts, plus how they work and how to handle vehicle reimbursement.

Are there apps that integrate mileage tracking with expense reporting?

Discover how integrated mileage and expense apps streamline reimbursements, ensure IRS compliance, and save time across mobile workforces.

What is a free mileage log template and how does it help with reimbursement compliance?

Discover how a free mileage log template helps employees and businesses meet IRS reimbursement rules, avoid tax penalties, and improve compliance efficiency.

How Should an Enterprise Set Up Their Company Mileage Policy?

Learn how to build a compliant, cost-effective company mileage policy for your enterprise. Compare CPM vs. FAVR, meet IRS rules, and streamline reimbursements.

Idaho Vehicle Reimbursement Rules and Laws

Learn Idaho mileage reimbursement laws, when employers must pay, and how programs like FAVR, CPM, and TFCA can support your drivers.

Transitioning Your Fleet from Internal Combustion to Electric: ROI & Avoiding Pitfalls

Discover the ROIs how to avoid the common pitfalls of transitioning your fleet from internal combustion engines to electric vehicles.

How Cardata Supports Fleet Managers

Discover how Cardata supports fleet managers by complementing company cars with FAVR programs, reducing costs and enhancing flexibility for your mobile workforce.

Mileage Reimbursement for Wisconsin

Learn how Wisconsin mileage reimbursement works, from IRS standards to state-specific guidelines, ensuring compliance and accurate records for business travel.

Mileage Reimbursement in Missouri in 2024

Learn everything about mileage reimbursement in Missouri for 2024, including IRS rates, state laws, tax implications, and best practices for tracking business miles.

An HR professional's guide to enhancing transparency through tech

Discover how technology enhances transparency in HR, particularly in employee reimbursements, and serves as a key driver for trust and engagement within organizations.

Mileage reimbursement for Tennessee

Mileage reimbursement rules in Tennessee are important to understand for independent contractors, employers, as well as employee drivers.

Mileage reimbursement in Washington state

Driving your personal vehicle for work in Washington state? It's important for you to understand mileage reimbursement.

Mileage reimbursement in Arizona

Driving a personal vehicle for work makes mileage reimbursement an important thing to know for both employees and employers in Arizona.

Mileage reimbursement in Virginia

Learn about mileage reimbursement in Virginia, the applicable IRS rules, and how Virginia's approach aligns with federal guidelines.

Mileage Reimbursement in New Jersey: Laws, Rates, and Best Practices

New Jersey mileage reimbursement guide: laws, IRS rates, and best practices to stay compliant and fairly reimburse employees.

IRS Standard Mileage Rates for 2024: What You Need to Know

Learn how the IRS mileage reimbursement rates work, the benefits of FAVR, and how to maximize tax deductions for business vehicle use.

The Power Of Vehicle Reimbursement For Sales Teams

Read about the benefits of outsourcing vehicle reimbursement programs, especially for companies with large sales teams.

Which States Require Mileage Reimbursement?

What States Require Mileage Reimbursement? Mileage Reimbursement Laws exist in California, Illinois, and Massachussetts.

Mileage Reimbursement Rate in Texas

Mileage reimbursement compensates employees for using personal vehicles at work. Texas follows IRS rate of 65.5¢ per mile.

Pennsylvania Mileage Reimbursement rules and rates

Cardata’s blog outlines the current Pennsylvania state mileage reimbursement rate for the year 2023, and any labor or tax laws applicable. Click to read.

New York Mileage Reimbursement: Rates and Rules

This article provides info for business owners and managers about mileage reimbursement rules and rates in the state of New York.

Florida Mileage Reimbursement

Florida has no state-specific mileage reimbursement rules. Get to know the mileage reimbursement rules for the state of Florida.

Guide to Michigan Mileage Reimbursement Rules

This article outlines state regulations concerning employee vehicle reimbursement, if any, for the state of Michigan for the year 2023. Click through to learn more.

Georgia Mileage Reimbursement: What You Need to Know

Click through to read Cardata’s updated 2023 guide to mileage reimbursement rules for drivers and employees in the state of Georgia, available now on our blog.

California Mileage Reimbursement: Rates and Rules

Vehicle reimbursements are enforced by law in California. Citizens of the Golden State who drive for professional purposes take heed.

Illinois Mileage Reimbursement Guide

Illinois offers a unique set of rules and regulations regarding mileage reimbursements. Here’s what drivers can expect of their car allowances.

Compliance & Tax Rules

Resources explaining the tax treatment, regulations, and requirements that keep reimbursement programs compliant.

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What Counts as Business Mileage? 7 Examples Employers Should Know

Learn what counts as business mileage, see 7 common examples, and understand IRS rules for employee mileage reimbursement, commuting, and records.

Vehicle Insurance for Mileage Reimbursement Programs: A Compliance Guide

Learn about vehicle insurance requirements for mileage reimbursement programs, including FAVR, CPM, TFCA, insurance verification, and compliance.

Car Maintenance Cost Chart: How to Estimate Vehicle Maintenance Costs

Use this car maintenance cost chart to estimate maintenance, repair, and tire costs by mileage and understand how these costs affect vehicle reimbursement.

Free Mileage Log Spreadsheet for Business Mileage (2026)

Download a free IRS-compliant mileage log spreadsheet. Learn how to track business mileage accurately for tax deductions and employee reimbursement.

IRS Standard Mileage Rate (2026): Current Rates Explained

Learn the current 2026 IRS standard mileage rates for business, medical, moving, and charitable travel, plus how the IRS calculates the rate and what it means for reimbursement.

How AI Is Changing Mileage Reimbursement

Learn how AI is changing mileage reimbursement by reducing manual work, improving reporting, supporting IRS compliance, and helping organizations make smarter decisions.

Is a Car Allowance Taxable? IRS Rules Explained

Is a car allowance taxable? Learn how the IRS treats car allowances, when reimbursements are tax-free, and alternative options like TFCA.

Why FAVR Reimbursements Should Be Paid After Mileage Is Driven

Why does reimbursement timing mattxer in FAVR programs? Learn why paying in arrears reduces risk, improves compliance, and ensures accurate, tax-efficient mileage reimbursement.

FAVR Rates Explained: Stay Audit-Defensible with the Right Methodology

Why do FAVR reimbursement rates vary between providers? Learn how vehicle assumptions, market data, compliance requirements, and reimbursement methodology shape IRS-compliant FAVR programs over time.

How Tracking Mileage Maximizes Tax Deductions

Learn how mileage tracking works for taxes in 2026, including IRS rates, rules, and tips to maximize deductions and stay compliant.

FAVR Program Requirements: IRS Rules & Compliance Checklist (2026)

FAVR program requirements explained: IRS rules, compliance checklist, eligibility, mileage tracking, and common mistakes to avoid.

What Are Personal Use Chargebacks? Taxes, Rules, and How They Work

Learn what personal use chargebacks are, how they’re taxed, and why many companies switch to simpler mileage reimbursement programs.

Your Essential Guide to Mileage Tracking, Costs, and Compliance

Learn how mileage tracking works, why accuracy matters for compliance, and how GPS mileage tracking apps help businesses reduce costs and errors.

Designing an IRS-Compliant Cents-Per-Mile Program That Cuts Mobility Costs by 30%

IRS allows tax-free reimbursements up to 70¢ per mile. A well-designed CPM program cuts costs, avoids payroll tax, keeps drivers reimbursed.

Why Every Company Needs an IRS-Compliant Mileage-Tracker Template

Compliant mileage logs keep reimbursements tax-free, cut costs, save admin time, and replace the 42 hours lost to manual entry each year.

Automated GPS Mileage Tracking Unlocks Six-Figure Savings and IRS Compliance for Fleets

Real-time, tech-powered mileage capture turns found miles into tax savings, leaner reimbursement budgets, and audit-proof documentation.

Why Personal Vehicles Can Lower Your Company’s Liability Risk

More companies let employees use personal cars, reducing corporate liability because drivers carry their own insurance.

Automated Mileage Tracking: Boost Profitability and Reduce Fleet Costs

Automated mileage tracking saves 42 hours a year, boosts productivity, and can cut vehicle program costs by up to 30%.

Rethinking the IRS 70-Cent Mileage Rate: Data-Driven Reimbursements for 2025

IRS raised the mileage rate to 70¢ in 2025, but it often falls short. Data-driven reimbursement models save money & keep drivers paid fairly.

Customizable Analytics Platforms: Why Build-Your-Own Dashboards Are Replacing One-Size-Fits-All Reports

AI-driven mileage apps + BI platforms boost analytics, reporting & custom insights—making vehicle reimbursement smarter.

Mileage reimbursement in Virginia

Learn about mileage reimbursement in Virginia, the applicable IRS rules, and how Virginia's approach aligns with federal guidelines.

Mileage Reimbursement in New Jersey: Laws, Rates, and Best Practices

New Jersey mileage reimbursement guide: laws, IRS rates, and best practices to stay compliant and fairly reimburse employees.

Fleet Alternatives

Explore alternatives to company fleets, including reimbursement programs and strategies for managing employee-owned vehicles.

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How Are Fleet Programs Taxed? Company Vehicle Tax Rules Explained

Learn how fleet programs are taxed, including company vehicle personal use, taxable fringe benefits, commuting rules, mileage tracking, and IRS requirements.

Vehicle Reimbursement for Field Service Teams: A Practical Guide

Learn how field service teams can use FAVR, CPM, TFCA, and mixed vehicle programs to reimburse business driving and support different technician needs.

Company Cars as an Employee Benefit: Pros, Cons, and Alternatives

Company cars can be a valuable employee benefit, but they come with costs, tax rules, and administrative responsibilities. Compare the pros, cons, and mileage reimbursement alternatives.

Vehicle Reimbursement for the Chemical Industry: A Practical Guide

Learn how chemical companies can use FAVR, CPM, TFCA, and mixed vehicle programs to manage business driving across sales, service, and field teams.

What Types of Employees Are Eligible for a Company Car in the U.S.?

Learn which employees may be eligible for a company car in the U.S., what employers should consider, and when mileage reimbursement may be a better fit.

Vehicle Reimbursement for the Manufacturing Industry: A Practical Guide

Learn how manufacturing companies can use FAVR, CPM, TFCA, and mixed vehicle reimbursement programs to support employees who drive for work.

6 Ways Finance can Manage Employee Gas Card Expenses

Learn how finance teams can manage employee gas card expenses with clear policies, spending controls, mileage tracking, and regular monitoring.

Using a Personal Vehicle for Work: What Employers Need to Know

Learn what employers should know when employees use a personal vehicle for work, including mileage reimbursement, IRS rules, insurance, and company cars.

Mixed Fleet Strategies: How to Combine Fleet and Mileage Reimbursement

Learn how a mixed fleet strategy combines company vehicles and reimbursement programs to reduce costs, improve flexibility, and support grey fleet drivers.

Fleet Right-Sizing and Lifecycle Management: A Complete Guide

Learn how to right-size your vehicle program with this guide to fleet lifecycle management, ownership vs. leasing, and vehicle reimbursement strategies.

Fuel Management for Fleets: Costs, Volatility, and Smarter Programs

Learn how fuel price volatility affects fleet costs, mileage reimbursement, fuel cards, FAVR, and CPM programs, plus strategies to control vehicle expenses.

What Do Company Fleets Really Cost? A Complete Breakdown

Learn what fleet vehicles really cost. Explore hidden expenses, cost-per-mile pitfalls, and when mileage reimbursement may be a smarter alternative.

Fuel Cards for Fleets: A Complete Guide

Learn how fleet cards work, their benefits, costs, and limitations, and discover when a vehicle reimbursement program may be a better fit for your business.

Fleet Management Software: A Complete Guide

Learn what fleet management software does, how AI and telematics improve fleet operations, and how it fits into a modern vehicle management strategy.

Fleet Telematics vs. GPS Tracking: What They Are and How to Choose

Learn the difference between fleet telematics and GPS mileage tracking, when to use each, and how to choose the right solution for your vehicle program.

What is an Accountable Car Allowance Plan?

Learn what an accountable car allowance plan is, how it works, IRS requirements, and how it compares to TFCA, CPM, and FAVR reimbursement programs.

How to Transition From a Company Fleet to Vehicle Reimbursement

Learn why companies are transitioning from fleet vehicles to mileage reimbursement programs. Explore cost savings, risk reduction, and a step-by-step transition guide.

Is a Car Allowance Taxable? IRS Rules Explained

Is a car allowance taxable? Learn how the IRS treats car allowances, when reimbursements are tax-free, and alternative options like TFCA.

Fleet Safety and Compliance: A Complete Guide

Learn the essentials of fleet safety and compliance, including driver training, MVR monitoring, insurance verification, distracted driving prevention, and risk management.

Fleet vs. Vehicle Reimbursement: How to Choose The Right Option

Compare company fleets and vehicle reimbursement programs. Learn when fleet ownership makes sense, where reimbursement fits best, and how to evaluate costs, tax treatment, and scalability.

Fleet Insurance Costs: A Complete Guide

Learn what fleet insurance covers, what it costs, the factors that affect premiums, and how reimbursement programs compare to company-owned fleets.

What Is a Grey Fleet? Why Most Companies Already Have One

What is a grey fleet? Learn how grey fleets work, why most companies already have one, and the benefits, risks, and reimbursement strategies involved.

What is Fleet Management? Your Complete Guide

A complete guide to fleet management, including what is is, and the tools and trends shaping how organizations manage work-related driving.

What Is a Fleet Vehicle? Types, Costs, Pros and Cons Explained

Learn what fleet vehicles are, the different types of company fleets, their true costs, pros and cons, and when reimbursement programs may be a better fit.

Company Cars vs. Car Allowances: Which Works Best for You?

Choosing between a company car and car allowance? Compare costs, taxes, and risks, and discover why mileage reimbursement programs are gaining traction.

Company Cars vs. Reimbursement: Which Option Is Better for Your Business?

Compare company cars vs. reimbursement programs. Learn the costs, tax implications, and which option is best for your business and drivers.

5 Car Allowance Alternatives to Support Business Drivers

For decades, the company car was the default solution for employees who drove for work. But rising insurance premiums, vehicle prices, and maintenance costs have made traditional company cars and flat allowances harder to justify.

Can a Company Buy a Car For an Employee?

Should your company buy a car for an employee? Learn the pros, cons, tax implications, and how reimbursement programs like FAVR offer a cost-effective, compliant alternative to fleet ownership.

California Car Allowance Rules: Tips to Ensure Compliance

This article explains California’s state rules for car allowances under code 2802, and how best to stay in compliance with them.

What Are Personal Use Chargebacks? Taxes, Rules, and How They Work

Learn what personal use chargebacks are, how they’re taxed, and why many companies switch to simpler mileage reimbursement programs.

How to Turn a Taxable Car Allowance Into a Tax-Free Accountable Plan

Switch from taxable car allowances to accountable plans to reduce taxes, improve compliance, and fairly reimburse employees for business driving.

FAVR Taxes Explained: How To Keep Your Program Tax-Free

Learn how FAVR stays tax-free, key IRS rules, and what happens when drivers fall out of compliance in a mileage reimbursement program.

Fleet vs. FAVR: Pros, Cons, and When to Make the Switch

Compare fleet vs FAVR vehicle programs. Learn costs, risks, and when switching to FAVR can save money and improve flexibility.

What Is a Company Car? Benefits, Costs, and Alternatives

Learn what a company car is, how company car programs work, the costs, and the pros, cons, and alternatives companies use to support drivers.

Car Allowances vs Fuel Cards: Why FAVR Programs Win

Compare car allowances vs fuel cards and learn why FAVR programs deliver better tax savings, fairness, compliance, and cost control.

Car Allowance vs. Mileage Reimbursement: Which Option Is Best

Car allowance vs mileage reimbursement: compare tax impact, costs, and compliance to choose the best option for your business.

What Is the Average Car Allowance in 2026?

Learn the average car allowance in 2025, why it might not cover rising vehicle costs, and how to make your car allowance tax-free.

Automated Mileage Tracking: Boost Profitability and Reduce Fleet Costs

Automated mileage tracking saves 42 hours a year, boosts productivity, and can cut vehicle program costs by up to 30%.

The 8 Biggest Drivers of Fleet Cost-Per-Mile (and How Reimbursement Programs Shrink Them)

Discover some of the drivers of expensive fleet operations, and how FAVR could help with costs.

Privacy-First GPS Solutions for Modern Fleets

Learn how privacy-first GPS solutions optimize fleet operations, ensure compliance, and respect driver privacy—all while reducing costs and risk.

Transitioning Your Fleet from Internal Combustion to Electric: ROI & Avoiding Pitfalls

Discover the ROIs how to avoid the common pitfalls of transitioning your fleet from internal combustion engines to electric vehicles.

How Cardata Supports Fleet Managers

Discover how Cardata supports fleet managers by complementing company cars with FAVR programs, reducing costs and enhancing flexibility for your mobile workforce.

What Is The Tax Rate For Car Allowances In Texas?

This article describes the types of car allowances permitted in Texas, which state and federal taxes apply, and whether the standard mileage rate applies to each.

What is a Gas Allowance? Fuel Cards in 2025

Learn how gas allowances work in 2023, including taxation, different options for vehicle reimbursement, and more.

Tax-Free Car Allowances Attract Sales Talent

Tax-free car allowances offer a wide range of benefits that attract sales talent for your company, giving you an edge when hiring.

How Do Payroll and Income Tax Affect Business Driving?

Payroll and income tax are both deducted from flat rate car allowances. As much as 30-40% of a car allowance can be lost to taxation.

Driver Safety & Risk

Insights and guidance on driver safety, risk management, and maintaining compliant driver programs.

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Driver Behavior and MVR Monitoring: A Complete Guide

Learn how driver behavior monitoring and continuous MVR monitoring work together to improve fleet safety, reduce risk, and cut costs.

Fleet Management Software: A Complete Guide

Learn what fleet management software does, how AI and telematics improve fleet operations, and how it fits into a modern vehicle management strategy.

Top 5 Benefits of MVR Programs for Vehicle Reimbursement

Learn how MVR monitoring reduces risk, improves compliance, and ensures safer, more reliable driver reimbursement programs.

Industry Insights

Insights, trends, and perspectives on vehicle reimbursement programs, driver mobility, and the future of workforce transportation.

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Company Cars vs. Car Allowances in Construction: Which Is Better?

Compare company cars, car allowances, and mileage reimbursement programs for construction teams, including costs, tax considerations, and 2026 data.

IRS Standard Mileage Rate History: Every Rate Change Since 1994

Metadescription: Explore the complete history of the IRS standard mileage rate since 1994, including every rate change, mid-year adjustment, and what drove them.

IRS Increases Standard Mileage Rate Mid-Year: What Employers Should Know

The IRS has increased the 2026 standard mileage rate to 76 cents per mile effective July 1. Learn why mid-year changes are rare and what they mean for your reimbursement strategy.

8 Car Allowance Trends Employers Should Know for 2026

Discover 2025 car allowance trends, average monthly rates, and 2026 forecasts. Learn how to benchmark your vehicle reimbursement program and plan smarter budgets.

What Is a Grey Fleet? Why Most Companies Already Have One

What is a grey fleet? Learn how grey fleets work, why most companies already have one, and the benefits, risks, and reimbursement strategies involved.

Fuel Price Volatility in 2026: Impact on Mileage Reimbursement

Fuel prices are fluctuating in 2026. Learn how volatility impacts mileage reimbursement and why programs like FAVR keep payments accurate.

Energy, Utilities, Waste: Vehicle Reimbursement Program Analysis

The average FAVR rates and other vehicle reimbursement benchmarks in the energy, utilities, and waste industry.

Cardata integrates with Concur Expense to streamline fair mileage reimbursements

Streamline mileage reimbursements with Cardata’s Concur Expense integration—accurate, IRS-compliant, and cost-effective solutions for all your driving employees.

Cardata wins a 2023 G2 best software award

Cardata wins a G2 best software award for 2023. For the second year in a row, Cardata is a top accounting and finance software product.

Cardata in top 50 Accounting & Finance Software: G2

G2 has ranked Cardata number 35 on their Top 50 Accounting and Finance Software Products for their 2022 Best Software Awards.

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