Direct Pay
We deliver reimbursements directly to your drivers, clearly separating taxable and non-taxable amounts. You get full visibility into every reimbursement, so your program runs on time and your reporting stays accurate.
See How It Works
The Smarter Way to Manage Driver Reimbursements
Direct Pay enables a clear, organized reimbursement process. You get more predictability, fewer internal handoffs, and a reimbursement system that makes life easier for payroll instead of adding to their plate.
Earned Reimbursement Visibility
Simple dashboards show earned reimbursements and payment timelines in real time, so admins can easily see what’s been approved, what’s funded, and what payments are coming next.
Streamlined Pay Process
Clear steps for approvals, funding, and payments keep each reimbursement cycle organized and predictable, helping your team manage driver payments smoothly from approval through payout.
Payments Drivers Can Easily See
Drivers can view their historical rates, mileage, and earned reimbursements directly in the Cardata app, so they always know what they’ve been paid and what’s coming next.
Built-In Payment Controls
Structured approval workflows, funding guardrails, and payment schedules mean reimbursements are processed correctly, tax treatment stays clean, and your program stays organized.
What Are the Benefits of Direct Pay for Mileage Reimbursement?
Reliable, On-Time Payments
With clear approval steps and flexible funding methods, you lower the chances of late or missed reimbursements. Drivers know exactly when they’re getting reimbursed, and your team avoids any last-minute scrambles.
Simpler Payment Administration
Approvals, funding, reporting, and reimbursement tracking all live in one place. Drivers securely add their banking info, and our team handles reimbursement questions directly, so your admin team isn’t stuck answering reimbursement tickets.
Clear Visibility and Financial Control
Real-time status updates show what’s approved and who's been paid. With everything in one place and tax amounts clearly separated, you stay in control of your reimbursement spend and your books are kept tidy.
Technology That Streamlines Reimbursements
With Cardata, you get a fully managed mileage program that runs smoothly from mileage capture to final payment. Every step is connected, monitored, and built for audit readiness.
Track
Drivers capture business mileage automatically through Cardata Mobile, with real-time visibility into trips, reimbursement totals, and compliance status.
Safeguard
Insurance verification, vehicle eligibility, mileage thresholds, and documentation standards are actively monitored to protect the tax-free status of your program. Compliance isn’t left to chance.
Approve
Administrators manage oversight with dashboards, reporting tools, and clear approval workflows that provide full visibility into reimbursement activity across the workforce.
Pay
Reimbursements can be issued through secure direct-to-driver payments, separated from payroll to preserve tax treatment and reduce administrative burden.
Integrate
Cardata fits into your existing finance and HR workflows, delivering audit-ready reporting and clean data that supports budgeting, forecasting, and long-term program optimization.
Drivers capture business mileage automatically through Cardata Mobile, with real-time visibility into trips, reimbursement totals, and compliance status.
Insurance verification, vehicle eligibility, mileage thresholds, and documentation standards are actively monitored to protect the tax-free status of your program. Compliance isn’t left to chance.
Administrators manage oversight with dashboards, reporting tools, and clear approval workflows that provide full visibility into reimbursement activity across the workforce.
Reimbursements can be issued through secure direct-to-driver payments, separated from payroll to preserve tax treatment and reduce administrative burden.
Cardata fits into your existing finance and HR workflows, delivering audit-ready reporting and clean data that supports budgeting, forecasting, and long-term program optimization.
What Makes Cardata Different From Other Reimbursement Payment Solutions?
Cardata does more than just process deposits. We actively manage approval workflows, funding timelines, and taxability separation to help you reimburse drivers accurately and on time, all from one connected platform.
Track Miles with Ease. Scale with Confidence.
Thank You For Voting Us Best In Class
Consistently top rated by our customers and peers
