Fixed and Variable Rate (FAVR)
Cardata’s simple and affordable FAVR plan saves your company money and your employees time.
Cents per Mile (CPM)
Get a fully managed Cents per Mile Program that saves your company tax waste and your team time.
Tax-Free Car Allowance (TFCA)
A benefit that fits your team’s driving needs. Programs compliant with IRS 463 Accountable Allowance.
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Cardata’s team of experts will design and optimize a program to deliver the best possible results
Track
Drivers auto-capture trips while leaders track mileage and compliance in real time.
Safeguard
Mileage programs track insurance, eligibility, and documentation to stay compliant.
Approve
Admins use dashboards, reports, and approvals to track reimbursements across the workforce.
Pay
Reimbursements are paid directly to drivers, separate from payroll.
Integrate
Cardata integrates with HR and finance systems to deliver audit-ready reporting and clean data.
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Mileage reimbursement, simplified.
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Explore our mileage reimbursement glossary for simple definitions of key terms, programs, and compliance rules.
Learn what an accountable allowance is, how it enables tax-free reimbursement, and what IRS requirements must be met for compliance.
Learn what acquisition cost is, what it includes, and how it impacts vehicle depreciation, fleet planning, and FAVR reimbursement.
Learn what alternative fuels are, including EVs, CNG, propane, and hydrogen, and how they impact fleet costs, emissions, and operations.
Learn what asset tracking is, how GPS and telematics work, and how it helps improve fleet visibility, security, and efficiency.
Learn what asset utilization is, how it’s measured, and how it helps improve fleet efficiency, reduce costs, and optimize operations.
Learn what Automated Vehicle Location (AVL) is, how it works, and how it helps fleets track vehicles, improve routing, and reduce costs.
Learn what the Automotive Fleet & Leasing Association (AFLA) is, its role in fleet management, and how it supports industry professionals.
Learn what auxiliary equipment is, including PTOs and mounted systems, and how it impacts vehicle performance, costs, and fleet operations.
Business use percentage measures how much driving is work-related. Learn how BUP affects reimbursement, fixed costs, and compliance.
Learn what business use percentage (BUP) is, how it’s calculated, and how it impacts FAVR reimbursement and tax-free eligibility.
Learn what the CAFM certification is, what it covers, and how it builds expertise in fleet management, operations, and compliance.
Learn what a chargeback is, how personal vehicle use is taxed, and how employers calculate and recover costs for compliance.
Learn what a closed-end lease is, how it works, and how fixed payments and mileage limits impact fleet leasing and costs.
Learn what a Commercial Driver’s License (CDL) is, including classes, requirements, and how it supports safety and compliance in fleet operations.
Learn what a commercial fleet is, including vehicle types, management responsibilities, and how businesses use fleets for daily operations.
Learn what commute mileage is, why it’s not reimbursable under IRS rules, and how it differs from business mileage.
Learn what the CSA program is, how FMCSA measures safety performance, and how carriers are monitored for compliance and risk.
Learn what consignment is, how it works in fleet vehicle sales, and how it helps organizations manage remarketing and resale.
Learn what cooperative procurement is, how it works, and how shared contracts help agencies reduce costs and streamline purchasing.
Learn what depreciation is, how it’s calculated, and how it impacts FAVR reimbursement, vehicle costs, and tax-free eligibility.
Learn what FAVR insurance compliance is, required coverage levels, and how it impacts tax-free reimbursement and program eligibility.
Learn what the federal rate means for mileage reimbursement, including the IRS standard mileage rate and FAVR programs for tax-free payments.
Learn what the 5,000 mile rule is in FAVR programs, how it affects tax-free reimbursement, and what happens if drivers fall below the threshold.
Learn how fixed reimbursement works in FAVR programs, covering costs like insurance and depreciation, and how it supports accurate, tax-free payments.
Learn what insurance requirements are in mileage reimbursement programs, including coverage levels, compliance rules, and eligibility for tax-free payments.
Learn what IRS mileage records are, what to include in logs, and how accurate tracking ensures tax-free reimbursement and compliance.
Learn what IRS Publication 463 covers, including business travel rules, mileage reimbursement methods, and requirements for tax-free payments.
Learn what an IRS vehicle declaration is, what details are required, and how it supports compliance in mileage reimbursement programs.
Learn what MACRS depreciation is and how it affects vehicle reimbursement, tax treatment, and eligibility for tax-free programs like FAVR.
Learn what a motor vehicle record (MVR) is, what it includes, and how employers use it for driver screening, compliance, and risk management.
Learn what the non-taxable limit is, how it’s calculated using the IRS mileage rate, and when reimbursement may become taxable.
Learn what an open-end lease is, how it works, and how depreciation risk affects costs. Understand TRAC leases and fleet leasing flexibility.
Parking expenses are not included in FAVR reimbursements or the standard mileage rate. Instead, parking can be reimbursed tax-free using the actual expenses method described in IRS publication 463.
Learn what personal mileage is under IRS rules, including commuting and errands. Understand how it impacts reimbursement and tax compliance.
Learn what counts as personal use under IRS rules, including commuting and errands. Understand how it impacts mileage reimbursement and tax treatment.
Learn what qualifies as business use under IRS rules. Understand eligible mileage, commuting exclusions, and how it impacts tax-free reimbursement.
QNPUVs are business-only vehicles with limited personal use. Learn IRS criteria, tax implications, and why they don’t qualify for FAVR, TFCA, or CPM programs.
A retention cycle defines how long a vehicle is used in FAVR programs. Learn how it affects depreciation, reimbursement rates, and compliance.
Learn how the taxable income test determines if mileage reimbursement becomes taxable. Understand IRS limits, compliance rules, and how excess payments are treated.
Learn what toll reimbursement is, how it’s treated under IRS rules, and how to track and reimburse toll expenses tax-free alongside mileage programs.
Variable reimbursement covers per-mile driving costs like fuel and maintenance in FAVR programs. Learn how it’s calculated and why it ensures fair, accurate payments.
Learn how FAVR vehicle age compliance works, including retention cycle rules, IRS requirements, and how vehicle age impacts tax-free reimbursement.
Learn what vehicle capital cost is and how it affects FAVR reimbursement, IRS limits, and compliance. Understand its role in calculating tax-free payments.
Learn how FAVR vehicle cost compliance works, including the 90% rule, IRS requirements, and how vehicle value impacts tax-free reimbursement.
Learn what a vehicle profile is in FAVR programs. Understand how standard vehicles are used to calculate reimbursement and ensure IRS compliance.
Learn what vehicle property tax is, how it’s calculated, and how it affects FAVR reimbursement and location-based vehicle costs.
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