Cardata Blogs

Can a Company Buy a Car For an Employee?

Should your company buy a car for an employee? Learn the pros, cons, tax implications, and how reimbursement programs like FAVR offer a cost-effective, compliant alternative to fleet ownership.

FAVR Program Requirements: IRS Rules & Compliance Checklist (2026)

FAVR program requirements explained: IRS rules, compliance checklist, eligibility, mileage tracking, and common mistakes to avoid.

FAVR and Geography Explained: How Location Shapes Vehicle Reimbursement

Learn what base locality means in FAVR and how geography impacts mileage reimbursement accuracy, fairness, and compliance.

FAVR vs. Cents-Per-Mile: Which Program Is Right for Your Business?

Compare FAVR vs CPM mileage reimbursement. Learn key differences, costs, and when each program is the right fit for your team.

North Carolina Mileage Reimbursement (2026): Rates and Laws

North Carolina mileage reimbursement 2026: IRS rate, laws, and best practices for employers managing employee driving costs.

How to Turn a Taxable Car Allowance Into a Tax-Free Accountable Plan

Switch from taxable car allowances to accountable plans to reduce taxes, improve compliance, and fairly reimburse employees for business driving.

How to Calculate a Fixed and Variable Rate (FAVR) Allowance

Learn how to calculate FAVR step by step, including fixed and variable costs, to build a compliant, accurate, and tax-free reimbursement program.

FAVR Taxes Explained: How To Keep Your Program Tax-Free

Learn how FAVR stays tax-free, key IRS rules, and what happens when drivers fall out of compliance in a mileage reimbursement program.

Pros and Cons of FAVR: What You Should Know

Understand the pros and cons of FAVR and when this tax-free reimbursement model delivers better cost control and fairness.

How to Protect the Tax-Free Status of Your FAVR Program

Keep your FAVR program tax-free and compliant. Learn how mileage, vehicles, and insurance requirements work, and how to avoid common risks.

How to Build a FAVR Program for Your Company

Learn how to build a FAVR program, including IRS compliance rules, standard vehicle setup, mileage tracking, and tax-free reimbursements.

7 Company Car Program Options (Pros and Cons of Each)

Learn the pros, cons, costs, and tax implications of 7 common company car program options, including car allowances and FAVR.

What is a Cents-Per-Mile (CPM) Mileage Reimbursement Program?

Learn how Cents-Per-Mile (CPM) reimbursement works, the 2026 IRS mileage rate, compliance rules, and whether CPM is right for your team.

What is Tax-Free Car Allowance (TFCA)?

What is a Tax-Free Car Allowance? Learn how TFCA works, how it stays IRS-compliant, and how it compares to traditional car allowances.

What Are the CRA Mileage Rates in 2026? Updated Rates Explained

Learn the 2026 CRA mileage rates, what changed from prior years, and how updated CRA reimbursement rules affect businesses across Canada.

Fixed and Variable Rate (FAVR) Reimbursements: A Guide

Learn how FAVR mileage reimbursement works, why companies replace fleets and car allowances with FAVR, and how to stay IRS-compliant.

A Complete Guide to Keeping Your FAVR Program Compliant

Everything you need to know about FAVR compliance, IRS requirements, tax-free reimbursement rules, and maintaining an audit-ready program.

IRS Standard Mileage Rate 2026: Forecast, Trends, and What to Expect

Learn how the IRS standard mileage rate is calculated, how insurance, fuel, and maintenance costs impact it, and what the 2026 rate will likely be.

4 Benefits of Mileage Reimbursement for Drivers

Discover how mileage reimbursement programs help drivers save time, increase take-home pay, and build vehicle equity.

The Ultimate Guide to Mileage Reimbursement for 2026

The ultimate guide to mileage reimbursement for 2026, covering IRS rates, CPM, FAVR, tax-free car allowances, and compliance rules.

Ultimate Guide to IRS Mileage Reimbursement Rules (2026)

A complete guide to IRS Mileage Reimbursement Rules for 2026, covering CPM, FAVR, tax-free car allowances, and audit-ready compliance.

8 Essential Steps For Calculating Mileage Reimbursements

Learn the 8 steps for calculating mileage reimbursements correctly, including IRS rates, FAVR calculations, and tax-free car allowance rules.

​​How to Choose the Best Mileage Reimbursement Program for Your Business

Learn how to choose the best mileage reimbursement program for your workforce. Explore IRS-compliant options like FAVR, CPM, and TFCA.

Automated Mileage-Tracking Apps Slash Administrative Time and Costs

Automated mileage apps save 42 hours a year, cut costs up to 30%, reduce audit risk, and create lean, compliant reimbursement programs.

Transforming Vehicle Reimbursement: Six Pillars for IRS Compliance and 30% Savings

Automatic GPS mileage apps save about 42 hours per driver yearly, boost compliance, and can cut vehicle program costs by up to 30%.

Designing an IRS-Compliant Cents-Per-Mile Program That Cuts Mobility Costs by 30%

IRS allows tax-free reimbursements up to 70¢ per mile. A well-designed CPM program cuts costs, avoids payroll tax, keeps drivers reimbursed.

10 Must-Have Features of a Modern Mileage Tracker

Automatic GPS mileage tracking gives each field employee back about 42 hours a year, cuts costs, improves compliance, & boosts driver safety.

8 Must-Have Features for Your Mileage Tracking Solution in 2026

Save time and improve compliance with a modern mileage tracking solution. Discover key features that boost efficiency, accuracy, and ROI.

Why Every Company Needs an IRS-Compliant Mileage-Tracker Template

Compliant mileage logs keep reimbursements tax-free, cut costs, save admin time, and replace the 42 hours lost to manual entry each year.

How GPS Mileage Apps Reclaim Time and Reduce Reimbursement Costs

Manual mileage tracking wastes 42 hours yearly. GPS apps cut paperwork up to 90%, reduce costs up to 30%, and improve IRS compliance.

Slash Vehicle Program Costs with Smart Categorization, FAVR Reimbursement, and Automated Mileage Tracking

Precise expense categorization and automated mileage tech protect tax-free status, improve safety, and cut program spend by nearly 1/3.

2025 IRS Mileage Rate: Keeping Vehicle Reimbursements Tax-Free

Misclassified vehicle reimbursements can lose up to 30% to payroll tax. An accountable plan keeps payments tax-free and cuts costs.

7 Strategies to Build a Cost-Effective, Tax-Compliant Vehicle Reimbursement Program

Eliminate manual mileage logs to save time, cut costs, improve compliance and safety, and create a better driver experience.

CPM vs. Flat Allowance vs. FAVR: Optimizing Vehicle Reimbursements Amid Rising Costs

FAVR splits payments into fixed ownership costs and variable real-time expenses, helping policies satisfy employees and IRS audits.

The Fleet Reimbursement Shift: Why a Third of Companies Are Going Mileage-Based

30% of fleets plan to move to personal vehicle reimbursement, cutting costs about 30% in the first year versus flat taxable allowances.

How a Mileage Reimbursement Calculator Ensures IRS Compliance and Cuts Costs

Tech-enabled programs maintain compliance, generate audit-ready documentation, and FAVR can cut costs up to 30% with fast ROI.

California Mileage Reimbursement in 2024: Leveraging FAVR for Compliance and Savings

California requires employers to reimburse all business miles. Companies must follow IRS rules, CA Labor Code 2802, and manage high costs.

Switching from Car Allowances to IRS-Compliant Mileage Reimbursements Saves 30%

IRS-compliant mileage reimbursements can cut costs by about 30% compared to flat taxable allowances while improving compliance.

Why Airtight Mileage Logs Are Essential for an IRS-Proof Vehicle Reimbursement Program

A missing mileage log can make tax-free allowances taxable, adding costs. Tech-powered documentation prevents this and drives savings.

How Smart Mileage Capture Saves 70% of Admin Time

Manual mileage reports drain over 25 staff hours for 100 claims. AI-driven mileage capture cuts workload by about 70% and saves admin time.

AI-Powered Mileage Reimbursements: Cutting Costs, Errors, and Tax Risk

AI is transforming mileage reimbursements, automating accuracy and audits. Leaders say AI could cut errors by half and improve tax reporting.

Digital Mileage Tracking: The Easiest ROI Your Fleet Will Ever See

Most fleets now use automated mileage tracking, cutting fuel and admin. Cardata users see 25% fewer overclaims and fast program payback.

Calculating 24-Month ROI: From Company Fleets to FAVR Reimbursement Programs

Companies are shifting from owned fleets to FAVR programs to cut total costs, reduce admin burden, and minimize tax exposure.

Closing the Mileage Reimbursement Gap: FAVR vs. IRS Standard Rate

IRS mileage rates align only ~60% with fuel costs, leading to overruns and frustration when real expenses exceed tax-free rates.

Boosting IRS Compliance and Savings with Automated Mileage-Reimbursement Software

Automation boosts IRS compliance, reduces over-claims, restores a full work-week to mobile employees, and can cut program costs by up to 30%.

82% of Leaders Believe Tailored Reimbursement Programs Will Differentiate Employers in 2026

Switching from a basic mileage model to a well-managed program cuts costs by about 25% and reduces mileage.

Unlocking 30% Cost per Mile Savings with Compliant Mileage Reimbursement

In 2025, FAVR programs reimbursed about $0.59 per mile—roughly 15% below the IRS’s projected $0.70 rate, saving companies money.

Automated GPS Mileage Tracking Unlocks Six-Figure Savings and IRS Compliance for Fleets

Real-time, tech-powered mileage capture turns found miles into tax savings, leaner reimbursement budgets, and audit-proof documentation.

Switching from Flat Car Allowances to IRS Cents-Per-Mile Reimbursement Saves 17%

Flat-rate car allowances are taxable. Switch to tax-free, data-driven reimbursements to cut payroll costs, reduce liability, and save time.

Closing the Mileage Reimbursement Gap: 2026 Budget Strategies

IRS values an eligible business mile at 70 cents in 2025, companies are actually paying anywhere from 20 cents to a full dollar for the same distance.

Why Tech Beats Spreadsheets for Mileage Compliance

Switching from spreadsheets to cloud mileage tools boosts compliance accuracy by 34% and strengthens IRS confidence.

The Real Cost of an IRS Audit: Why Mileage Compliance Matters More Than You Think

IRS audits are costly and avoidable. Following IRS rules in your vehicle reimbursement program protects your bottom line.

Why a Mixed Vehicle Program Model Delivers Strategic Flexibility

More companies use mixed vehicle programs like fleets, FAVR, and CPM to tailor costs, stay compliant, and match different driver needs.

Why Personal Vehicles Can Lower Your Company’s Liability Risk

More companies let employees use personal cars, reducing corporate liability because drivers carry their own insurance.

How Tax-Free Mileage Programs Eliminate Costly Tax Waste

Flat car allowances waste ~38% to taxes, reducing value for companies and drivers. Switching to tax-free reimbursements cuts costs.

Why More Companies Are Moving Away from Fleet Vehicles

More companies are shifting from full fleets to flexible personal vehicle programs like FAVR and CPM, cutting costs & increasing flexibility.

Why Mileage Compliance Can Feel Risky, and How to Fix It

Only 45% of leaders feel confident their mileage programs meet IRS rules. Noncompliance risks taxes & penalties, but the right tools fix it.

The Real Cost of Mileage in 2025: What $0.60 Per Mile Tells Us

Mixed programs average about $0.60 per mile by pairing standard mileage for low-mileage drivers with FAVR for heavy drivers, cutting costs.

Why Accurate Mileage Logs Keep Car Allowances Tax-Free

A missing mileage log can turn tax-free allowances taxable. Proper documentation avoids extra costs and keeps programs compliant.

How Mileage Tracking Apps Save Drivers a Week Each Year

GPS mileage apps replace paper logs, save 42 hours per driver yearly, cut costs, speed reimbursements, and provide IRS-ready data.

Rethinking the IRS 70-Cent Mileage Rate: Data-Driven Reimbursements for 2025

IRS raised the mileage rate to 70¢ in 2025, but it often falls short. Data-driven reimbursement models save money & keep drivers paid fairly.

The Case for Automated Mileage Tracking: Cutting Costs, Saving Time, and Ensuring Compliance

Manual mileage logging wastes 42 hours yearly. Automated tracking cuts costs up to 30%, keeps payments tax-free, and reduces compliance risk.

A Practical Guide to Choosing Mileage-Reimbursement Software

GPS mileage apps save 42 hours yearly and improve compliance, accuracy, cost control, safety, and scalability for growing teams.

How IRS-Compliant Mileage Logs Can Cut Vehicle Program Costs by 30%

Switching from flat allowances to FAVR can cut costs up to 30%. Automated IRS-compliant logs help keep programs accurate and tax-free.

GPS Mileage Tracking: Compliance Assurance and 30% Cost Savings

Automated GPS mileage tracking saves 42 hours per driver yearly, cuts costs, improves IRS compliance, and reduces audit risk.

10 Steps to Build an IRS-Compliant Digital Mileage Reimbursement Program

Digital mileage capture replaces paper logs, saves drivers time, cuts costs, and reduces audit risk with a compliant, low-touch process

Fuel’s Outsized Share of Construction Fleet Expenses

Fuel is typically the biggest operating cost for companies in the construction section — learn a few reasons why.

Fleet Ownership vs. Compliant Vehicle Reimbursement

Read more about non-taxable reimbursement programs, and how they could be a strategic alternative to a fleet of company cars.

FAVR: An Alternative to Fleet Lifecycle Management

Learn how vehicle reimbursement programs can be an alternative to company-owned fleets and handling lifecycle management.

Is Automobile Insurance a Fixed or Variable Cost?

Learn whether vehicle insurance is considered a fixed or variable expense in a FAVR vehicle reimbursement program.

Is Fuel a Variable Expense in FAVR?

Find out whether gas is considered a fixed or variable expense in a FAVR vehicle reimbursement program, and more.

How do Fixed and Variable Rate (FAVR) Reimbursement Programs Compare to Fleets?

What is FAVR? Find out more about Fixed and Variable Rate reimbursement programs, including benefits and why compliance matters.

How FAVR Car Reimbursement Programs Compare to Tax-Free Allowances

Learn how FAVR vehicle reimbursement compares to Tax-Free Car Allowances, and the main differences.

How FAVR Reimbursements Can Cut Car Allowance Costs

Learn how an accountable FAVR vehicle reimbursement program can provide non-taxable payments, when compliant.

Why FAVR Vehicle Reimbursement Beats Company Fleets

Find out what FAVR vehicle reimbursement is, and how it can potentially benefit long-haul teams versus fleets.

How Accountable Mileage Reimbursement Can Beat Flat Auto Allowances

Learn how an accountable mileage reimbursement program, such as FAVR or CPM, can have benefits with fairer payments and more.

Closing the Mileage Reimbursement Gap in Healthcare

Read about the average annual mileage reimbursement paid to healthcare employees, and vehicle reimbursement options.

Vehicle Reimbursement for Food & Beverage Companies

Explore common vehicle reimbursement options for food and beverage companies, including FAVR and CPM.

How Much Are Food & Beverage Companies Spending on Vehicle Reimbursement?

Find out how much food and beverage companies spend on average on vehicle reimbursement and more about FAVR programs.

Navigating Vehicle Reimbursement Compliance in the Food & Beverage Industry

Read about the critical importance of compliance within vehicle programs, and a common policy lapse.

A Look at Vehicle Reimbursement for Retail Industry Employees

Read about average monthly vehicle reimbursement for retail industry employees, the impact of regional variation, and more.

Trends in Pharmacy Vehicle Expenses

Read about some of the trends in pharmacy vehicle expenses, and how this connects with accountable vehicle reimbursement.

Reducing Pharmacy Vehicle Costs with Outsourced FAVR

Read about average vehicle reimbursements for pharmacy sales representatives, as well as FAVR benefits.

The Hidden Economics of a Sales Mile

Read about some of the average vehicle reimbursement costs per mile for pharmacy sales teams.

Comparing Fuel Cards with Accountable Reimbursement for Food Service Distributors

A comparison of using fuel cards versus outsourcing an accountable vehicle reimbursement plan for food service distributors.

Reducing Retail Transportation Costs with Accountable Reimbursement

Find out some of the benefits for retail companies to switch to an IRS-compliant accountable vehicle reimbursement program.

Comparing Vehicle Reimbursement with Fuel Cards for Manufacturing Companies

Explore a comparison of untracked fuel cards with an accountable vehicle reimbursement program for manufacturing companies.

Inside the Average Monthly Vehicle Allowance for Construction Workers

Read about the average total fixed allowance vehicle reimbursement for construction workers.

Construction Vehicle Reimbursement: Key Insights & Considerations

Discover some of the trends and considerations in modern vehicle reimbursement for construction companies.

FAVR Reimbursement Software: More Precise Payments for Modern Mobile Workforces

FAVR reimbursement programs allow for more precise payments and provide impactful FAVR reporting when paired with custom analytics.

Business Mileage Tracking: From GPS Pings to Boardroom Insights

Modern business mileage apps are powerful tools, especially when they're paired with AI-powered custom reporting for meaningful insights.

Why Reimbursement Platforms Matter for Fast and Fair Payouts

Find out how reimbursement platforms make for faster payouts, plus how they work and how to handle vehicle reimbursement.

Why Effective Expense Reimbursement Software Matters

Expense reimbursement software helps automate workflows, and Cardata Intelligence is an ideal complement for business mileage.

Why Field Service Software is Becoming Non-Negotiable

Learn why field service software is important for organizations now more than ever, and how vehicle reimbursement software fits in.

How can finance maximize efficiency in fuel expense tracking?

Discover how finance teams can streamline fuel expense tracking with IRS-compliant models, automated tools, and cost-saving policies for mobile workforces.

Are there apps that integrate mileage tracking with expense reporting?

Discover how integrated mileage and expense apps streamline reimbursements, ensure IRS compliance, and save time across mobile workforces.

How should large fleets adopt fleet license compliance?

Discover how large fleets can scale license compliance with centralized records, real-time monitoring, insurance audits, and audit-ready technology solutions.

What types of employees are eligible for a work car in the US?

Discover which employees qualify for company cars or reimbursement in the U.S., based on job roles, tax rules, driving needs, and vehicle compliance standards.

How do logistics professionals benefit from report generation in a mileage tracking app?

Discover how logistics professionals use mileage tracking reports to improve compliance, streamline reimbursements, monitor performance, and drive operational savings.

How does automatic trip detection in mileage reimbursement software function?

Learn how automatic trip detection works in mileage reimbursement software—boosting accuracy, compliance, and efficiency through GPS, mobile apps, and cloud platforms.

How Tracking Mileage Maximizes Tax Deductions

Learn how mileage tracking works for taxes in 2026, including IRS rates, rules, and tips to maximize deductions and stay compliant.

FAVR Program Requirements: IRS Rules & Compliance Checklist (2026)

FAVR program requirements explained: IRS rules, compliance checklist, eligibility, mileage tracking, and common mistakes to avoid.

What Are Personal Use Chargebacks? Taxes, Rules, and How They Work

Learn what personal use chargebacks are, how they’re taxed, and why many companies switch to simpler mileage reimbursement programs.

Is a Car Allowance Taxable? IRS Rules Explained

Is a car allowance taxable? Learn how the IRS treats car allowances, when reimbursements are tax-free, and alternative options like TFCA.

Your Essential Guide to Mileage Tracking, Costs, and Compliance

Learn how mileage tracking works, why accuracy matters for compliance, and how GPS mileage tracking apps help businesses reduce costs and errors.

IRS Standard Mileage Rate 2026: Forecast, Trends, and What to Expect

Learn how the IRS standard mileage rate is calculated, how insurance, fuel, and maintenance costs impact it, and what the 2026 rate will likely be.

Automated Mileage-Tracking Apps Slash Administrative Time and Costs

Automated mileage apps save 42 hours a year, cut costs up to 30%, reduce audit risk, and create lean, compliant reimbursement programs.

Transforming Vehicle Reimbursement: Six Pillars for IRS Compliance and 30% Savings

Automatic GPS mileage apps save about 42 hours per driver yearly, boost compliance, and can cut vehicle program costs by up to 30%.

How to Replace Paper Mileage Logs with Automated, IRS-Compliant Tracking

Manual mileage logs waste 42 hrs per driver yearly. Automated tracking speeds reimbursements, improves IRS compliance, and yields strong ROI.

Designing an IRS-Compliant Cents-Per-Mile Program That Cuts Mobility Costs by 30%

IRS allows tax-free reimbursements up to 70¢ per mile. A well-designed CPM program cuts costs, avoids payroll tax, keeps drivers reimbursed.

10 Must-Have Features of a Modern Mileage Tracker

Automatic GPS mileage tracking gives each field employee back about 42 hours a year, cuts costs, improves compliance, & boosts driver safety.

8 Must-Have Features for Your Mileage Tracking Solution in 2026

Save time and improve compliance with a modern mileage tracking solution. Discover key features that boost efficiency, accuracy, and ROI.

Why Every Company Needs an IRS-Compliant Mileage-Tracker Template

Compliant mileage logs keep reimbursements tax-free, cut costs, save admin time, and replace the 42 hours lost to manual entry each year.

How GPS Mileage Apps Reclaim Time and Reduce Reimbursement Costs

Manual mileage tracking wastes 42 hours yearly. GPS apps cut paperwork up to 90%, reduce costs up to 30%, and improve IRS compliance.

2025 IRS Mileage Rate: Keeping Vehicle Reimbursements Tax-Free

Misclassified vehicle reimbursements can lose up to 30% to payroll tax. An accountable plan keeps payments tax-free and cuts costs.

CPM vs. Flat Allowance vs. FAVR: Optimizing Vehicle Reimbursements Amid Rising Costs

FAVR splits payments into fixed ownership costs and variable real-time expenses, helping policies satisfy employees and IRS audits.

California Mileage Reimbursement in 2024: Leveraging FAVR for Compliance and Savings

California requires employers to reimburse all business miles. Companies must follow IRS rules, CA Labor Code 2802, and manage high costs.

Why Airtight Mileage Logs Are Essential for an IRS-Proof Vehicle Reimbursement Program

A missing mileage log can make tax-free allowances taxable, adding costs. Tech-powered documentation prevents this and drives savings.

AI-Powered Mileage Reimbursements: Cutting Costs, Errors, and Tax Risk

AI is transforming mileage reimbursements, automating accuracy and audits. Leaders say AI could cut errors by half and improve tax reporting.

Digital Mileage Tracking: The Easiest ROI Your Fleet Will Ever See

Most fleets now use automated mileage tracking, cutting fuel and admin. Cardata users see 25% fewer overclaims and fast program payback.

Automated GPS Mileage Tracking Unlocks Six-Figure Savings and IRS Compliance for Fleets

Real-time, tech-powered mileage capture turns found miles into tax savings, leaner reimbursement budgets, and audit-proof documentation.

Switching from Flat Car Allowances to IRS Cents-Per-Mile Reimbursement Saves 17%

Flat-rate car allowances are taxable. Switch to tax-free, data-driven reimbursements to cut payroll costs, reduce liability, and save time.

The Real Cost of an IRS Audit: Why Mileage Compliance Matters More Than You Think

IRS audits are costly and avoidable. Following IRS rules in your vehicle reimbursement program protects your bottom line.

Why Personal Vehicles Can Lower Your Company’s Liability Risk

More companies let employees use personal cars, reducing corporate liability because drivers carry their own insurance.

How Tax-Free Mileage Programs Eliminate Costly Tax Waste

Flat car allowances waste ~38% to taxes, reducing value for companies and drivers. Switching to tax-free reimbursements cuts costs.

Why Mileage Compliance Can Feel Risky, and How to Fix It

Only 45% of leaders feel confident their mileage programs meet IRS rules. Noncompliance risks taxes & penalties, but the right tools fix it.

Automated Mileage Tracking: Boost Profitability and Reduce Fleet Costs

Automated mileage tracking saves 42 hours a year, boosts productivity, and can cut vehicle program costs by up to 30%.

Why Accurate Mileage Logs Keep Car Allowances Tax-Free

A missing mileage log can turn tax-free allowances taxable. Proper documentation avoids extra costs and keeps programs compliant.

Rethinking the IRS 70-Cent Mileage Rate: Data-Driven Reimbursements for 2025

IRS raised the mileage rate to 70¢ in 2025, but it often falls short. Data-driven reimbursement models save money & keep drivers paid fairly.

How IRS-Compliant Mileage Logs Can Cut Vehicle Program Costs by 30%

Switching from flat allowances to FAVR can cut costs up to 30%. Automated IRS-compliant logs help keep programs accurate and tax-free.

GPS Mileage Tracking: Compliance Assurance and 30% Cost Savings

Automated GPS mileage tracking saves 42 hours per driver yearly, cuts costs, improves IRS compliance, and reduces audit risk.

10 Steps to Build an IRS-Compliant Digital Mileage Reimbursement Program

Digital mileage capture replaces paper logs, saves drivers time, cuts costs, and reduces audit risk with a compliant, low-touch process

What Percentage of Beverage Distributors Report Non-Compliance Incidents?

Learn more about inadequate insurance as a vehicle reimbursement compliance issue for beverage distributors.

Customizable Analytics Platforms: Why Build-Your-Own Dashboards Are Replacing One-Size-Fits-All Reports

AI-driven mileage apps + BI platforms boost analytics, reporting & custom insights—making vehicle reimbursement smarter.

FAVR Payment Mistakes: The Risk of Paying in Advance

Why does reimbursement timing matter in FAVR programs? Learn why paying in arrears reduces risk, improves compliance, and ensures accurate, tax-efficient mileage reimbursement.

FAVR App: Reimbursements and Mileage Tracking

Mileage apps record all the data you need to make FAVR programs tax-free and efficient. They use GPS and record business use data.

What Is Logistics Software?

Logistics software keeps everything related to day-to-day in motion. Because of its seamlessness, it’s easy to take it for granted.

Mileage reimbursement in Virginia

Learn about mileage reimbursement in Virginia, the applicable IRS rules, and how Virginia's approach aligns with federal guidelines.

Mileage Reimbursement in New Jersey: Laws, Rates, and Best Practices

New Jersey mileage reimbursement guide: laws, IRS rates, and best practices to stay compliant and fairly reimburse employees.

IRS Announces 2024 Mileage Rates (67¢)

The IRS has announced their 2024 standard mileage rates for business driving (67¢), plus medical, moving, and charity driving expenses.

Mileage Allowance: IRS Mileage Allowance Vs. Other Options

This article explains a mileage allowance and outlines when to use the IRS standard mileage rate vs. alternative options.

IRS Mileage Rate Change in 2024: What’s to Come

With an IRS rate change around the corner in 2024, here's what you need to know about the IRS milage rate and its impact on business driving.

Why Did The IRS Mileage Rate Rise In 2008?

How many times did the IRS change the standard mileage rate in 2008? Find out why multiple rate changes matter and more about the history of the IRS.

The IRS Mid-Year Rate Shift Of 2022

Mid-year mileage rate shifts are uncommon and often indicate dire economic conditions. Here’s why 2022 was a strange year for the IRS and drivers across the United States.

IRS Mileage Rate Midyear 2011 & Economic Conditions

The events of 2011 forever influenced how IRS mileage rate calculations play out for drivers across the United States.

IRS Rate 2005: Unprecedented Mid-Year Shift

IRS Mileage Rates are constantly shifting. However, 2005 was a pivotal moment that changed how these calculations were made.

Average insurance premiums in 2023

Insurance rates change due to a number of factors which vary across locations. Professional drivers need to stay updated to understand how and why their vehicle reimbursements fluctuate.

What's the Best Mileage Tracker App for Business?

Curious what the best app is for tracking business mileage and expense management? From ease of use to accurate reporting, discover which features matter.

Business vehicle insurance policies for reimbursement programs

Get your insurance policy right. The precautions needed to set up a reimbursement program for your drivers may be extensive, but in the end, they’re worth it.

How to Easily Track Vehicle Mileage for Work with the Cardata App

The latest version of the Cardata Mobile App is available to clients in the Google Play Store and Apple Store. Get fair reimbursement for business travel.

Cardata’s New Mobile App Is a Game-Changer in Vehicle Reimbursement Software

Cardata’s new mobile application hits the market today, with the most accurate, best-in-class mileage capture technology in the industry.

Mileage Log Spreadsheet for IRS-Compliant Mileage Tracking

Here is a free, copiable milage log spreadsheet that you can use to track your mileage. Great for reimbursement programs or personal deductions!

Mileage tracking apps save drivers a week of work per year

Driving for work tax-free means keeping IRS-compliant mileage logs. Doing so is time-consuming, though, so you should use a GPS mileage tracking app.

Why companies need software for mileage reimbursements

Cloud software is necessary for administrators and managers of mileage reimbursement programs to run their payroll and maintain IRS compliance.

Why Mileage Reimbursements need Mileage Tracking Apps

Vehicle reimbursement programs reduce company tax burdens, but the IRS needs detailed records. A mileage tracking app can provide that data easily.

5 Car Allowance Alternatives to Support Business Drivers

Can a Company Buy a Car For an Employee?

Should your company buy a car for an employee? Learn the pros, cons, tax implications, and how reimbursement programs like FAVR offer a cost-effective, compliant alternative to fleet ownership.

California Car Allowance Rules: Tips to Ensure Compliance

This article explains California’s state rules for car allowances under code 2802, and how best to stay in compliance with them.

What Are Personal Use Chargebacks? Taxes, Rules, and How They Work

Learn what personal use chargebacks are, how they’re taxed, and why many companies switch to simpler mileage reimbursement programs.

How to Turn a Taxable Car Allowance Into a Tax-Free Accountable Plan

Switch from taxable car allowances to accountable plans to reduce taxes, improve compliance, and fairly reimburse employees for business driving.

FAVR Taxes Explained: How To Keep Your Program Tax-Free

Learn how FAVR stays tax-free, key IRS rules, and what happens when drivers fall out of compliance in a mileage reimbursement program.

Fleet vs FAVR: Pros, Cons, and When to Make the Switch

Compare fleet vs FAVR vehicle programs. Learn costs, risks, and when switching to FAVR can save money and improve flexibility.

Is a Car Allowance Taxable? IRS Rules Explained

Is a car allowance taxable? Learn how the IRS treats car allowances, when reimbursements are tax-free, and alternative options like TFCA.

What Is a Company Car? Benefits, Costs, and Alternatives

Learn what a company car is, how company car programs work, the costs, and the pros, cons, and alternatives companies use to support drivers.

What is Fleet Management? Your Complete Guide

A complete guide to fleet management, including what is is, and the tools and trends shaping how organizations manage work-related driving.

How Does a Car Allowance Work?

Understand how car allowances work, their hidden tax and compliance costs, and when they make the most sense.

Car Allowance vs. Mileage Reimbursement: Which Option Is Best

Car allowance vs mileage reimbursement: compare tax impact, costs, and compliance to choose the best option for your business.

Car Allowances vs Fuel Cards: Why FAVR Programs Win

Compare car allowances vs fuel cards and learn why FAVR programs deliver better tax savings, fairness, compliance, and cost control.

Fleet Safety: How to Reduce Liability and Keep Fleets Safe

Learn how effective fleet risk management reduces accidents, improves driver safety, and protects your organization from liability.

A Complete Guide to Fleet Safety Certification

Learn how becoming fleet safety certified helps businesses improve driver safety, reduce risk, strengthen compliance, and lower costs.

What Is the Average Car Allowance in 2026?

Learn the average car allowance in 2025, why it might not cover rising vehicle costs, and how to make your car allowance tax-free.

The Fleet Reimbursement Shift: Why a Third of Companies Are Going Mileage-Based

30% of fleets plan to move to personal vehicle reimbursement, cutting costs about 30% in the first year versus flat taxable allowances.

Avoid the Tax Trap: Upgrade from Allowances to Mileage Reimbursement

Flat allowances seem simple but are costly. Since they’re taxed as wages, every dollar is hit by FICA, FUTA, SUTA, and income taxes.

What 2025 Car Allowance Trends Can Tell Us About 2026

Allowances rose from $651 to $706 in 2025, an 8% increase. Rising vehicle costs are steady and predictable, helping guide 2026 planning.

Automated Mileage Tracking: Boost Profitability and Reduce Fleet Costs

Automated mileage tracking saves 42 hours a year, boosts productivity, and can cut vehicle program costs by up to 30%.

The Benefits of Mileage Tracking for Manufacturers

Read about some of the benefits that organizations can have by adopting mileage tracking software for tax-free reimbursement programs.

How Construction Fleets Could Help Reduce Operating Expenditures

Read about different monthly expenditures for construction fleets, based on size, geography, and more.

Fuel’s Outsized Share of Construction Fleet Expenses

Fuel is typically the biggest operating cost for companies in the construction section — learn a few reasons why.

Optimizing Construction Pickup Fleets for Cost Savings

Learn more about the common types and models of vehicles in construction fleets, and some operational impacts.

Why the Average Truck Allowance Might Not Be Covering Real Costs

Learn how the average monthly flat-rate allowance for truck driving for work purposes might not reflect actual expenses.

Mobile Mileage Tracking: A Game-Changer for Construction Firms

Mobile mileage tracking can be a powerful tool for construction firms for more effective vehicle reimbursement programs.

Distracted Driving in Commercial Fleets

Distracted driving is a major problem when it comes to driver safety. Discover interventions that can help reduce distraction.

What are Variable Costs in Fleet Programs?

Find out some of the common variable costs in a fleet program with company vehicles, and how FAVR takes a different approach.

From Taxable Car Allowances to Tax-Free Reimbursements

Non-accountable car allowances are treated as taxable income. Learn more about alternatives and their impacts.

Car Allowances Can Waste Money: Here’s How Tax-Free Reimbursement Plans Could Help

Read why automobile allowances aren’t always the most efficient option, and find out more about tax-free vehicle reimbursement.

The 8 Biggest Drivers of Fleet Cost-Per-Mile (and How Reimbursement Programs Shrink Them)

Discover some of the drivers of expensive fleet operations, and how FAVR could help with costs.

Fleet Management Software: Turning Moving Parts into Actionable Data

Why fleet management software is key for productivity, including common features and how Cardata Intelligence fills the data gap.

6 Ways Finance can Manage Employee Gas Card Expenses

For finance teams, controlling gas card expenditures is crucial to safeguarding the organization's financial health.

How do businesses in the US typically use fleet cards?

Businesses in the US use fleet cards in order to enable purchases of fuel and maintenance services for their employees.

Exploring Mixed Fleet Strategies: A Q&A with Cardata’s Director of Product Marketing

Learn when to explore a reimbursement program, the benefits of a mixed fleet strategy, and how to measure success in this Q&A with Cardata’s Lee Adam.

Company Cars 101: Why Company Cars Matter

Company cars might have more of a business impact than you initially think. Here are some reasons why fleet managers are paying attention.

Privacy-First GPS Solutions for Modern Fleets

Learn how privacy-first GPS solutions optimize fleet operations, ensure compliance, and respect driver privacy—all while reducing costs and risk.

Telematics vs. GPS: Balancing Driver Privacy & Fleet Efficiency

Discover how balancing telematics and GPS solutions can optimize fleet efficiency, ensure compliance, and protect driver privacy—all in one comprehensive guide.

Who and What is a Fleet Manager?

Explore the evolving role of fleet managers, from optimizing vehicle operations to ensuring safety and compliance, and discover how they drive businesses forward.

Your Peers in the Construction Industry Are Rethinking Fleets

Discover why construction companies are shifting from fleets to vehicle reimbursement programs to cut costs, reduce risk, and improve efficiency. Should you make the switch?

Fleet Managers as Program Leaders

Discover how fleet managers are evolving into strategic leaders, driving cost efficiency, sustainability, and technology adoption for business success.

Fleet Vehicles to FAVR in the Food and Beverage Industry

What a company in the food and beverage industry needs to consider when moving from fleet to FAVR reimbursements for employee-owned vehicles.

Pros and Cons of Company Fleets

Weigh the pro and cons of a company fleet—from brand power to hidden costs—and decide if vehicles or reimbursement programs are the best fit for your business needs.

Fuel Cards 101: Do They Really Save Your Fleet Money?

Discover if fuel cards deliver meaningful cost savings or if they turn into a hidden administrative burden.

Company Fleet or Reimbursement Program? How to Choose the Right Option

Company fleets vs reimbursement programs: compare costs, risks, and benefits to choose the right vehicle strategy for your business.

What Are Fleet Telematics? Benefits and How It Works

Learn what fleet telematics is, how it works, and how it improves safety, efficiency, and compliance for modern fleet management.

How to Reduce Fuel Card Overspend in Fleet Management

Learn how to reduce fuel card overspend, control fleet fuel costs, and improve efficiency with better tracking and smarter policies.

Why the Chemical Industry Is Embracing Modern Vehicle Reimbursement Programs

Discover how chemical companies cut costs, ensure compliance, and protect drivers with modern vehicle reimbursement.

How Many Vehicles Are Needed For Fleet Insurance?

The number of vehicles needed to maximize risk coverage and minimize costs for a business fleet is relatively small – find out why.

Outsourcing vs. In-House Fleet Management

Outsourcing vs. in-house fleet management: A CFO’s guide to cost savings, risk mitigation, and strategic focus.

Transitioning Your Fleet from Internal Combustion to Electric: ROI & Avoiding Pitfalls

Discover the ROIs how to avoid the common pitfalls of transitioning your fleet from internal combustion engines to electric vehicles.

The Hidden Costs of Fleet Management for Procurement & Finance

Hidden fleet costs add up fast. Learn how to uncover and control them for better efficiency and savings.

Company Cars vs Reimbursement: Which Should You Choose?

Cut fleet costs by 30-40% with a Vehicle Reimbursement Program (VRP). Learn how it outperforms company-owned vehicles.

The Real Cost of a Fleet vs. The Savings of a VRP

Cut fleet costs by 30-40% with a cost-effective VRP. Save on fuel, maintenance, and more.

Why Mixed Fleets Are the Future of Cost-Effective Fleet Management

Discover how mixed fleet solutions reduce costs, improve flexibility, and optimize operations by combining company cars with reimbursed personal vehicles.

Is Your Fleet Ready for the Next 5 Years?

Discover cost-saving fleet management solutions like FAVR and mileage reimbursement. Optimize expenses, boost sustainability, and stay IRS-compliant.

How Cardata Makes Fleet Transitions Easy

Simplify your fleet transition with Cardata's tailored solutions, IRS compliance, and tech-driven tools. Reduce costs, streamline processes, and boost employee satisfaction.

Streamlining Your Transition to a Mixed Fleet

Simplify your transition to a mixed fleet with tips for finance professionals and fleet managers. Achieve cost savings, flexibility, and compliance with FAVR and VRPs.

Strategic Mobility Solutions for Non-Specialty Vehicles

Discover strategic mobility solutions for non-specialty vehicles. Learn how VRPs and sustainability align with modern fleet management.

How Cardata Supports Fleet Managers

Discover how Cardata supports fleet managers by complementing company cars with FAVR programs, reducing costs and enhancing flexibility for your mobile workforce.

2025’s IRS Standard Mileage Rate & Vehicle Reimbursement Programs like FAVR

Discover how the 2025 IRS standard mileage rate increase to $0.70 affects vehicle reimbursement programs, and why a FAVR program offers cost-effective, IRS-compliant solutions.

The 2025 IRS Mileage Rate Change: What It Means for Your Business

Discover how the 2025 IRS mileage rate increase to 70 cents impacts businesses, reimbursement policies, and FAVR programs. Stay compliant and optimize costs.

How to Reduce Fleet Insurance Costs and Improve Driver Safety

Learn how MVR monitoring, driver training, and telematics can lower premiums and enhance your fleet's performance.

Fleet Insurance Costs: What It Costs Businesses to Insure Their Company Cars

Discover the factors influencing fleet insurance costs, including vehicle types, driving records, and coverage options. Learn strategies to lower premiums and optimize your business’s insurance policy.

How to Transition Your Business from Company Cars to a VRP of Employee-Owned Cars

Simplify your fleet operations and cut costs by transitioning from company cars to a vehicle reimbursement program. Discover strategic steps for a smooth shift that benefits your business and employees.

Complementing Your Fleet of Company Cars with a Vehicle Reimbursement Program

Streamline fleet costs by adding a Vehicle Reimbursement Program to your company fleet. Discover the benefits of FAVR, from cost savings to employee satisfaction.

The Future of Company Cars: A Fleet and FAVR Mix

Learn how a hybrid fleet model with FAVR reduces costs, improves flexibility, and helps fleet managers adapt to modern vehicle programs.

The Hidden Costs of Fleet Programs

Uncover hidden fleet costs and learn how VRPs like FAVR can cut expenses and streamline operations.

Operating a Fleet Program: The Financial Disadvantages and Their Solutions

Discover cost-effective alternatives to fleets and why partnering with a vehicle partner is the smart move to optimize your fleet strategy.

What Is The Tax Rate For Car Allowances In Texas?

This article describes the types of car allowances permitted in Texas, which state and federal taxes apply, and whether the standard mileage rate applies to each.

How To Input Car Allowances On Employee Paychecks

Check out Cardata’s quick guide to inputting car allowances on employee’s paychecks. Spoiler alert: you’re probably going to have to read an instruction manual

How Does The IRS View Car Allowances?

This article summarizes the regulations in IRS Publication 463 and guides fleet managers on tax compliance.

Mileage Allowance: IRS Mileage Allowance Vs. Other Options

This article explains a mileage allowance and outlines when to use the IRS standard mileage rate vs. alternative options.

What is a Gas Allowance? Fuel Cards in 2025

Learn how gas allowances work in 2023, including taxation, different options for vehicle reimbursement, and more.

IRS Rules for Fleet: Personal Use Chargebacks

The IRS requires that personal use of company cars be taxable and personal use chargebacks are often a levied for this expense.

Is Auto Allowance a Taxable Fringe Benefit?

This article by Cardata summarizes relevant literature by the Internal Revenue Service that classifies auto allowances as a taxable fringe benefit.

Is Your Car Allowance Taxable?

There are too many benefits to pass on innovative reimbursement programs, like cost savings and tax efficiency. Find out how Cardata’s roster of allowances brings peace of mind on the road.

What is a fleet manager? Pros and cons of the job

Curious about careers in fleet management? The work may be rigorous, but it’s less enigmatic than you’d think. Despite the complexities fleet managers face, the job can be very rewarding.

Car leasing: smart solutions for corporate car needs

Corporate car programs, also known as business vehicle leasing, can be convenient for companies needing reliable transportation solutions that won’t break the bank.

Benefits and Drawbacks of Company Cars

Are company cars worth it? Having your employees use their own vehicles alongside a reimbursement program may be more convenient tax-wise.

Company cars and cost-effective alternatives

It’s vital to show your drivers just how much you value them. A company car isn’t the most practical route, and alternatives like FAVR can keep everybody happy – including your accountant.

Company cars: best financing options in 2025

Procuring car fleets can be tough on a company’s bottom line. Whether leasing or financing through a business bank, there is much to consider before your drivers are ready to hit the road.

Finding the best type of insurance for your company cars

The difference between types of car insurance can make or break a company’s bottom line. What works for your budget – business car insurance or commercial auto insurance?

What is an Accountable Car Allowance Plan?

An accountable car allowance plan is a car allowance that is justified with recordkeeping and conforms to IRS rules.

The Employer’s Guide to FAVR Car Allowances

The only tax-free way to pay over the IRS rate, FAVR car allowances pay a fixed rate for fixed costs and a variable for variable costs.

Company Cars vs Car Allowances: Which Works Best for You?

A comparison of the advantages and disadvantages of providing a company car to employees versus giving them a car allowance to cover their personal vehicle's business use.

Company cars tax rules

The tax rules businesses must abide by when offering company cars can be surprising. Whether or not these help to reduce taxable income, be sure you understand what you’re getting into.

What Does Commercial Fleet Insurance Cost?

Commercial fleet insurance is crucial for mitigating the high risks associated with operating a fleet of vehicles as a company.

What is fleet? Complete Guide to Vehicle Fleets

Learn everything you need to know about fleet management, cost, software and insurance; plus alternatives to and transitions off of fleet.

Fleet Vehicle Management Software

Fleet vehicle management software is critical for running your fleet safely and efficiently. Learn about features, providers for fleet management software.

IRS Announces Drop in Standard Mileage Rate by 1.50 Cents in 2021

The IRS Standard Mileage Rate for 2021 is down to 56 cents per mile. The rate for businesses is based on an annual study of the fixed and variable costs.

Fleet vehicles: what do they really cost?

What are the real costs of fleet? Beyond costing double what reimbursement programs cost, there are hidden fees that this post uncovers.

Are flat rate car allowances outdated? You could be overspending

Car allowances are costing your company and your drivers money. There exist better options, like FAVR programs, which are tax-free and data-driven.

Tax-Free Car Allowances Attract Sales Talent

Tax-free car allowances offer a wide range of benefits that attract sales talent for your company, giving you an edge when hiring.

What is a Car Allowance?

Car allowances are made to employees who drive for work to cover business mileage expenses. They can be tax-free or taxed, and managed in-house or outsourced.

How Do Payroll and Income Tax Affect Business Driving?

Payroll and income tax are both deducted from flat rate car allowances. As much as 30-40% of a car allowance can be lost to taxation.

A quick guide to taxable car allowances

If your company uses a taxable car allowance system, this quick guide covers the pros, cons, and alternatives. Better (tax-free) options exist!

Fleet Vs. Cardata Vehicle Reimbursement Programs

A company car fleet is an expensive business vehicle programs. By reimbursing drivers based on their business use, costs can accurately be accounted for.

Are fleets of company vehicles a good option in 2025?

Fleets are a good option if your drivers have specialized cargo. Otherwise, there are better choices.

Driver Behavior Monitoring and Continuous MVR Monitoring Explained

Learn how driver behavior monitoring and continuous MVR monitoring work together to improve fleet safety, reduce risk, and cut costs.

Top 5 Benefits of MVR Programs for Vehicle Reimbursement

Learn how MVR monitoring reduces risk, improves compliance, and ensures safer, more reliable driver reimbursement programs.

What Does Commercial Fleet Insurance Cost?

Commercial fleet insurance is crucial for mitigating the high risks associated with operating a fleet of vehicles as a company.

Fleet Vehicle Management Software

Fleet vehicle management software is critical for running your fleet safely and efficiently. Learn about features, providers for fleet management software.

Fuel Price Volatility in 2026: Impact on Mileage Reimbursement

Fuel prices are fluctuating in 2026. Learn how volatility impacts mileage reimbursement and why programs like FAVR keep payments accurate.

Energy, Utilities, Waste: Vehicle Reimbursement Program Analysis

The average FAVR rates and other vehicle reimbursement benchmarks in the energy, utilities, and waste industry.

Retail Industry Vehicle Reimbursement Rate Benchmarking

The average vehicle reimbursement (tax-free car allowance) rates in the retail industry from the period 2023-2025, plus recommendations.

Report: Vehicle Reimbursement and Fleet Trends in Manufacturing

New data report reveals vehicle and company car trends in the manufacturing industry, including driving distances and car allowance averages.

Data Report: Vehicle Reimbursements for Field Service

This study analyzes the vehicle reimbursement data trends and average allowances in the field service profession

Report: Fleet Management and Vehicle Reimbursement in the Food and Beverage Industry

Analysis reveals vehicle reimbursement trends in the Food and Beverage Industry. Fleet vs. vehicle reimbursement methodologies discussed.

ScentAir partners with Cardata for vehicle reimbursements

ScentAir has selected Cardata to provide tax-free vehicle reimbursements to their teams on the road.

Construction Industry Vehicle Reimbursement Programs Analysis

Analysis of vehicle reimbursement programs in the construction industry. Construction workers using personal vehicles for work.

The 2025 IRS Mileage Rate Change: What It Means for Your Business

Discover how the 2025 IRS mileage rate increase to 70 cents impacts businesses, reimbursement policies, and FAVR programs. Stay compliant and optimize costs.

Cardata integrates with Concur Expense to streamline fair mileage reimbursements

Streamline mileage reimbursements with Cardata’s Concur Expense integration—accurate, IRS-compliant, and cost-effective solutions for all your driving employees.

The Role Of AI In New Car Models

Artificial Intelligence (AI) has impacted many industries, including the automotive. Read through advancements like ADAS, routing, and more.

Cardata wins a 2023 G2 best software award

Cardata wins a G2 best software award for 2023. For the second year in a row, Cardata is a top accounting and finance software product.

Cardata in top 50 Accounting & Finance Software: G2

G2 has ranked Cardata number 35 on their Top 50 Accounting and Finance Software Products for their 2022 Best Software Awards.

Cardata and Trellis rev up a new partnership

Cardata, the mileage reimbursement company, and Trellis, the rising star in insurtech, today announced a new partnership to better serve their users.

Cardata's New Guide Helps Break Down Business Mileage Tracking

Access the ultimate guide to business mileage tracking today to learn more about mileage tracking solutions.

Cardata Ranks on Inc. 5000 List of America's Fastest Growing Companies

Cardata is honoured with a ranking on Inc. Magazine's list of the 5000 fastest growing companies, even as 2020 brings unprecedented challenges.