Many organizations rely on SAP® Concur® Expense to manage employee expenses. Now, those same organizations can manage tax-free vehicle reimbursement by connecting Cardata directly to their existing expense workflow.

As an SAP Concur App Center Partner, Cardata integrates with Concur Expense to combine intelligent vehicle reimbursement with an existing expense management process. Employees automatically capture business mileage using the Cardata Mobile app, Cardata calculates IRS-compliant reimbursements based on each driver's reimbursement program, and reimbursement data flows directly into Concur Expense for submission.

The result is a connected experience that brings all employee expense reporting into one place while ensuring every driver receives the reimbursement that's right for their role and driving activity.

What Changed?

Cardata is now available through the SAP Concur App Center, making it easy for organizations using Concur Expense to integrate Cardata into their existing expense workflow.

Employees continue capturing business mileage with the Cardata Mobile app's GPS-powered mileage tracking while Cardata calculates individualized reimbursements based on the employee's assigned reimbursement program. Once calculations are complete, reimbursement information is automatically posted to Concur Expense, where employees can review and submit their expense reports.

The integration supports all Cardata reimbursement programs, including Fixed and Variable Rate (FAVR), Tax-Free Car Allowance (TFCA), and Cents-Per-Mile (CPM).

Why Does It Matter?

Expense management platforms are excellent at processing expenses, but they don't determine which reimbursement program is the best fit for every employee.

As organizations grow, employees' driving patterns often change. Someone who once drove occasionally may now log enough business mileage to benefit from a different program, like Fixed and Variable Rate (FAVR) reimbursement, while others remain best suited for a simple Cents-per-Mile approach. Without visibility across your driver population, these changes can be difficult to identify.

By integrating Cardata with Concur Expense, organizations can manage all employee expenses in one place while relying on Cardata to ensure each driver is reimbursed fairly based on their role, location, and business mileage.

Whether an employee is best suited for CPM, TFCA, or FAVR, Cardata calculates the appropriate reimbursement and delivers it directly into Concur Expense.

The result is a reimbursement process that is more accurate, easier to administer, and better aligned with how employees actually drive for work.

How Does It Help You Do Your Job?

The integration reduces manual work while making vehicle reimbursement easier to manage from beginning to end.

Employees can:

• Automatically capture business mileage using app-based GPS technology
• Receive individualized, IRS-compliant reimbursement calculations
• Submit reimbursements through their existing Concur Expense process
• Spend less time preparing and reviewing expense reports

Administrators and finance teams can:

• Manage employee expenses in a single workflow
• Simplify expense reporting and approvals
• Improve cost allocation with consistent reimbursement data
• Gain visibility into employee driving activity and reimbursement program eligibility
• Confidently support drivers with reimbursement calculations backed by Cardata's vehicle reimbursement expertise

Smarter Vehicle Reimbursement Within Concur Expense

The Cardata integration with SAP Concur Expense extends the value of your existing expense management process by bringing intelligent vehicle reimbursement into the same workflow.

With automated mileage capture, individualized reimbursement calculations, and seamless expense reporting, organizations can manage every driver's expenses in one place while ensuring employees are matched to the reimbursement program that best fits how they drive for work.

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