Transition from Fleet to Vehicle Reimbursement
Change can be scary, but with Cardata’s team behind you, switching from fleet vehicles to employee-owned cars — either partially or fully — has never been easier.
Why the concern?
The primary worries for those considering the transition to a VRP are change management and driver sentiment fears. Transitioning away from a fleet model can often raise questions about job security for fleet managers, potential dissatisfaction among drivers, and the stresses about navigating IRS regulations regarding mileage reimbursement.
Addressing the fears
- Worries about receiving lower benefits compared to their previous company car perks.
- Concerns about the burden of adapting to a new reimbursement program.
- Uncertainty regarding the handling of personal use and tax implications.
- Worries about drivers’ resistance and discontent.
- Challenges associated with setup, maintenance, and the off-loading of fleet vehicles.
- Questions about the financial impact, including maintenance costs, depreciation, and the bottom line.
How can we help?
The transition from a company-owned fleet to a Vehicle Reimbursement Program (VRP) doesn’t need to happen all at once. Lots of companies opt to ease into it with a partial transition, like grandfathering new hires into the VRP, and not renewing leased cars or replacing old ones.
Smooth Transition
Our Customer Success Managers guide businesses through transitions, minimizing downtime and maximizing cost savings. We optimize reimbursement rates and implement tailored, cost-effective solutions.
Support for Drivers
We offer a transparent policy and user-friendly app for mileage reimbursement, helping employees optimize vehicle use. We also provide guidance on tax regulations, IRS-approved mileage rates, and FAVR reimbursement options.
Support for Admins
We provide fleet operators with user-friendly solutions and regular reviews to optimize vehicle usage, cut costs, and reduce admin work. We also assist with transitioning to personal vehicles, highlighting administrative and cost-saving benefits.
Seamless Onboarding
Comprehensive training for drivers and managers on program details, software use, and IRS compliance, along with resources and templates for creating and communicating new policies.
Ready when you are
Book a DemoMore reasons to modernize
Let Cardata guide your company through the transition away from traditional fleet management, empowering your company to thrive in a rapidly evolving market.